Selection Procedures Committee

The Selection Procedures Committee is a committee of the Academic Board established to make recommendations to the Board on procedures and policies relating to the admission of students into University courses. The committee also recommends changes to the Selection and Admission Policy and the Academic Board Resolutions on Selection.

NB: Entry requirements for all new courses and amended courses (undergraduate and postgraduate programs, other than 100% research degrees) are referred to the Selection Procedures Committee.

Meeting Dates 2017

SPC meetings will be held on the following Mondays at 2.15pm - 4.15pm in the Jim Potter Room, Old Physics Building

Meeting 1 - 6 February

Meeting 2 - 6 March

Meeting 3 - 1 May

Meeting 4 - 5 June

Meeting 5 - 10 July

Meeting 6 - 14 August

Meeting 7 - 18 September

Meeting 8 - 13 November


Composition and Terms of Reference

DownloadTerms of Reference(pdf, 16kb)

1. Composition

President of the Academic Board or nominee
Vice-President of the Academic Board or nominee
Deputy Vice-Chancellor (International)
Academic Secretary or Academic Governance Officer
Director, Centre for the Study of Higher Education or nominee
Associate Director, Office of Admissions
Director, International
Manager, Scholarships, Bursaries and Fees
A faculty Academic Services Officer, or equivalent
Five members of the Board elected by the Board for a term of three years
One member nominated by the Academic Programs Committee
Three members of the academic staff, not being members of the Board, elected by the Board
for a term of three years
The President of UMSU or nominee and one additional nominee
The President of GSA or nominee and one additional nominee
Up to two members appointed by the Board on advice from the Committee for a term not exceeding two years.
Up to three members appointed by the Committee for the duration of a particular inquiry.
Up to two additional members, not being members of the Academic Board, nominated annually by the President of the Academic Board having regard to gender balance and disciplinary expertise of the membership.

2. Chairperson

Academic Board must appoint a person to chair the Committee. In consultation with the Chair, Academic Board must also appoint one person from the Committee to act as Deputy Chair, and also one person to be designated as the Committee's Scholarships and Awards Coordinator.

3. Quorum

A quorum for the Committee is 30% the current membership.

4. Terms of Reference

4.1 To advise and make recommendations concerning the selection of students into courses, subjects or groups of subjects for which enrolment is or may be restricted, including but not limited to

  • policies, procedures and guidelines;
  • Academic Board Resolutions on Selection;
  • appropriate communications with the Victorian Tertiary Admission Centre, the Victorian Curriculum and Assessment Authority and other bodies administering senior secondary school programs or equivalent programs;
  • pathways to award or non-award courses, including pathways with guaranteed entry;
  • Access programs;
  • English language standards.

4.2 To conduct reviews and undertake other quality assurance activities as appropriate to ensure that the University maintains high international academic standards in its courses, selects only from among applicants those likely to succeed in its courses, and selects in a manner consistent with Board policies and procedures concerning access, equity and conflict of interest.

4.3 To advise and make recommendations concerning coursework scholarships, awards and prizes, including but not limited to

  • policies, procedures and guidelines;
  • proposals for new or revised scholarships, awards and prizes;
  • selection of candidates for scholarships, awards and prizes;
  • the academic progress of recipients of coursework scholarships.

The Committee may delegate decisions that do not create precedents and that clearly meet current guidelines approved by the Committee to the Committee's Scholarship and Awards Coordinator, and may delegate routine decisions concerning the administration of scholarships for which academic judgment is not required to the Melbourne Scholarships.

4.4 From time to time to make recommendations which might amend these terms of reference or provide for specification of delegated authorities or provisions by which the Committee might regulate its own affairs.

5. Secretariat

The Academic Secretary, or nominee, will provide secretarial support to the Committee.

Schedule of Approved Delegations in Matters Related to Coursework Scholarships, Awards and Prizes

This schedule contains matters previously listed in Terms of Reference and is to be read in the context of the prevailing Terms of Reference. The Committee may revise these delegations as necessary, and will report any such revisions to the Academic Board.

1. The Committee delegates to the Committee's Scholarship and Awards Coordinator the following responsibilities:

(a) To approve out of session on behalf of the Committee new or revised coursework scholarship proposal from Faculties, Graduate Schools or the Advancement Office or Melbourne Scholarships, referring to the Committee those cases that create precedents or that do not clearly meet current guidelines.

(b) To approve on behalf of the Committee offers to applicants for coursework scholarships and awards nominated by Melbourne Scholarships, referring to the Committee those cases that create precedents or that do not clearly meet current guidelines.

2. The Committee delegates to a selection panel of not less than four people appointed by the Committee the selection of applicants for coursework scholarships on behalf of the Selection Procedures Committee in accordance with the policies of the Academic Board. The selection panel will be convened when required by the Committee's Scholarship and Awards Coordinator. Its other members, appointed by the Chair in consultation with the Committee's Scholarship and Awards Coordinator, will be two members of the Committee and up to two members from Melbourne Scholarships, subject to the requirement that academic staff members are in the majority on the selection panel.

3. If the Committee's Scholarship and Awards Coordinator is unable to undertake the delegated responsibilities, then the role will be undertaken by the Chair of the Committee.

4. The Committee delegates to Melbourne Scholarships routine applications from recipients of undergraduate and graduate coursework scholarships for variations to their scholarship status.

5. Actions taken under delegated authority as described above are to be appropriately documented and are also to be reported in summary form to the Committee.

6. Actions taken under delegated authority concerning selection of students for scholarships or awards are subject to the Board's requirements concerning conflict of interest. Perceived conflicts of interest must be documented and resolved and annual written declarations confirming that either no conflicts of interest have arisen, or that any conflicts that have arisen have been resolved, are required.

Academic Board approval meeting dates: A.B. 25/11/88, 21/9/89, 23/3/89, 22/11/90, 26/3/92, 26/8/93, 21/4/94, 23/6/94, 22/9/94, 26/9/96, 23/9/98, 18/2/99, 24/6/99, 24/2/00, 24/8/00, 22/11/01, 20/2/03, 24/3/05, 22/2/07, 01/02/08, 11/4/13, 5/8/13, 4/12/14, 28/5/15


Membership

Selection Procedures Committee (SPC) - Membership 2016
Position Member
President, Academic Board (or nominee) Professor Rachel Webster
Vice-President, Academic Board (or nominee) Professor Nilss Olekalns
Committee Chair, appointed by the Academic Board Professor Doreen Thomas
Deputy Vice-Chancellor (International) or nominee Professor Susan Elliott
Manager, Scholarships, Bursaries and Fees Mr Robert Westerink
Director, Centre for the Study of Higher Education (or nominee) Dr Chi Baik (nominee)
Associate Director, Office of Admissions Mr Anthony Manahan
Academic Secretary or Academic Governance Officer Ms Lydia McDonnell
Director, International (or nominee) Ms Carmel Murphy
Five members of Academic Board elected by the Academic Board for a term of three years Professor Bill Harley (Deputy Chair)
Professor Ian Everall
Professor Kate Darian-Smith
Professor Peter Vee Sin Lee
Vacant
One member nominated by the Academic Programs Committee Vacant
Three members of academic staff, not being members of Academic Board, elected by Academic Board for a term of three years Associate Professor Nicole Bell
Associate Professor Andy Martin
Dr Jenny Beard
President, University of Melbourne Student Union (UMSU) or nominee and one additional nominee Ms Reanna Clark
Ms Ginny Li
President, Graduate Students Association (GSA) or nominee and one additional nominee

Mr Zachary Power (nominee)

Mr Thomas Whiteside (nominee)

Up to two members appointed by Academic Board on advice from the Committee for a term not exceeding two years Associate Professor Liliana Bove
Associate Professor Lesley Stirling (Deputy Chair)
Up to three members appointed by the Committee for the duration of a particular inquiry Vacant
Up to two additional members, not being members of Academic Board, nominated annually by the President, Academic Board having regard to gender balance and disciplinary expertise of the membership. Associate Professor Matthew Pinnuck
Dr Jane Page
A faculty Academic Service Officer, or equivalent Ms Kim Stevenson
Secretary Lei-Shong Lau

Meeting Papers (Committee Members Only)

The Meeting Information Manager contains the SPC meeting papers from 2008 onwards.


Entry Requirements

The following documents provide relevant information on entry requirements for courses.

Selection and Admission Policy

Resolutions on Selection


Policies & Guidelines

Guidelines for Higher Degrees

Guidelines for the Drafting of Resolutions on Selection

Guidelines for the Interpretation of Resolutions on Selection

Reviews of Selection 2010 – 2013

Information on access for equity groups can be found in the Selection and Admission Policy

Notes on the operation of Selection Committees


Resources

Course Approval and Management Process (CAMP)

Admissions Office

VTAC website


Scholarships and Awards

Student Award Proposal Form

Student Award Change Form


Chairperson

Professor Doreen Thomas


Secretary

Lei Shong Lau

Tel: 8344 0378