Information on Using eRecruitment

Finding a job

How do I search for a job?

Use Job Search to find jobs you’d like to apply for. You can refine or broaden your search by using a range of criteria.

These include:

  • Keywords (For example: Computational Fluid Dynamics or the Position Number)
  • Work type (For example: Full time Continuing)
  • Campus (For example: Werribee)
  • Category (For example: Academic Research or HR or Finance or Engineering)

You can make multiple selections to search within Category and Salary.

For example, if you wish to view all vacancies in the areas of Human Resources and Finance, at HEW 4 and HEW 5 levels, select both Human Resources ad Finance by holding down the Ctrl key while making your selection, then select HEW 4 and HEW 5 in the Salary field. Click Search.

how to make multiple selections within a search

What if I want to view all vacancies at the University?

If you wish to view all vacancies, you can leave the search categories as All and click Search. Likewise, if you wish to view all academic vacancies, select the Academic Research and Academic Teaching and Research categories, and click Search.

how to view all vacancies

How often are new jobs listed?

New jobs are listed daily. To receive our latest vacancies, register for a Job Alert that you can tailor according to your area of interest and have positions sent directly to your email inbox as they are listed.

What should I do before applying?

Before you start your application it is important to read the Position Description. This outlines duties and tasks and includes the Selection Criteria for the advertised position.It will assist in deciding if your skills and abilities match the requirements of the job. If you require additional information to make this assessment, it is recommended you phone the Department contact listed in the position description to discuss the position further.

Applying Online

Applicants apply for vacancies using an online application process.

If you do not have an e-mail account, you may want to subscribe to one of the free e-mail account providers (such as Gmail, Hotmail, Yahoo! or similar). Public libraries, schools and internet cafes have internet access that can be booked for use if you do not have internet access at home. Applicants who are unable to submit their application online should contact the Human Resources Team to discuss alternative arrangements.

How to Apply

If you have viewed a vacancy, and wish to apply, you will find an Apply button at the bottom of the screen below the advertisement for the position.

If you have viewed a vacancy in the print media, and wish to apply, you will need to search for the relevant position in the Job Search page, view the advertisement, and click Apply at the bottom of that screen.

Structure of application

You will be guided through each part of the online Application Form, which will ask you for the following information:

  • Personal Details
  • Education/Qualifications
  • Research/Teaching Interests (for Academic applicants)
  • Referee details

Most questions can be answered with a drop-down response or a brief text answer. Any mandatory questions are marked with an asterisk ‘*’.

During the online application process, you will be asked to:

  • Attach a brief Covering Letter
  • Attach responses to Selection Criteria
  • Attach your Resumé / Curriculum Vitae (CV)

You may also attach an additional document if desired. Attachments need to be prepared as one of the following file types:

  • .doc
  • .pdf
  • .txt
  • .rtf
  • .jpeg

You will have to observe a size limit (2 Mb or 2,000 Kb) for each attached document. If your file exceeds this limit, you will receive an on screen error message.

Will I receive a response to my application?

Yes. You will receive an email confirming receipt of your application within 24 hours of applying. If you do not receive any communication from us within 24 hours of submitting your application, please check that the email address you used on your application form is correct. If you have not entered a valid email address we will not be able to contact you.

Can I apply for more than one job?

Yes. You can apply for multiple jobs. However you will need to submit a separate application for each job.

Can I check my progress?

You can check your progress at any time by signing in as an Existing Applicant. This applicant area allows you to view all your applications, complete or withdraw applications, update your personal details or change your password.

Do I have to complete the application in one sitting?

If you wish to complete your application in stages, you can complete the first page of the application and click on Save & Exit. You can then come back and complete your application at a later time.

Please note: Applications must be completed within three (3) weeks otherwise they will be deleted. You will receive warning of this deletion via email.

To return to your application, you can enter from the Melbourne University Careers homepage by clicking on the Existing Applicant sign in. This will prompt you for your email address and password. If you wish to consider your answers to the application form questions, you may print out the application form and return later to the online service.

My details

How do I change my password?

Once you have applied for a job, you can change your password by signing in as an existing applicant, and clicking on Change Password.

I have forgotten my password. What can I do?

If you've forgotten your password, click on Forgotten Password where you will be prompted with your “Secret Question”. Setting a secret question is required when you create your account. When you answer this correctly, you will be sent an email with a new password. You can change this later for a password of your choice.

Can I update my personal details?

Yes. Once you've applied for a job, sign in as an existing applicant, select your personal details and update them.

Are my personal details safe?

The University of Melbourne treats personal information as confidential. The University endeavours to comply with the Information Privacy Act (VIC) 2000 to protect your rights and prevent misuse of personal information collected. Your personal information will not be disclosed unless the law permits it or your permission is given.

You can view the University of Melbourne’s Privacy Policy for further information.

Who sees my application?

The following people will be able to view your application:

  • You
  • Department Administrators (who manage and administer department recruitment)
  • The Selection Panel responsible for assessing your application
  • The Faculty/Division representative who has the authority to approve selection decisions
  • Human Resources (who manage and administer university-wide recruitment)

Existing Applicant Login

To access your account or review your application please log-in to the eRecruitment system.