COVID-19 Vaccination Privacy Notice

COVID-19 vaccination information

As part of the University of Melbourne's (University) ongoing response to the COVID-19 pandemic, we are making COVID-19 vaccination a requirement for attending our campuses to minimise the risk of COVID-19 to our community. This aligns with the Victorian Government's roadmap and public health directions about onsite learning and work.    

By uploading or otherwise providing your vaccination information, you agree that you are consenting to the collection of this information for the purpose of the University preventing and managing the risk of COVID-19 transmission and to ensure compliance with public health directions which apply to the University from time to time. This privacy notice details how your information will be processed.

What we collect and why

The University is collecting and processing COVID-19 vaccination information and proof of vaccination to:

  • facilitate the University preventing and managing the risk of COVID-19 transmission.
  • ensure compliance with public health directions applicable to the University from time to time.
  • support compliance with third party requirements when undertaking University activities off Campus.

Evidence of vaccination status to be provided can include:

Please note that a failure to provide the requested vaccination information or a valid exemption will mean you are excluded from attending University campuses and may have additional consequences, depending on the reason why you are required to attend University campuses (i.e. if you are a student, staff member or contractor).

How we process your personal information

The “processing" of personal or health information (personal information) refers to all activities relating to the management of your personal information, from its collection and use, through to its storage and disposal, and everything in between.

We will collect this information directly from you, treat it as confidentially as possible and hold it securely in University enterprise systems. Processing will be limited to what is reasonably necessary to prevent and manage COVID-19 transmission risks on our campuses, to comply with any applicable public health directions, where you have consented to the processing, or if we are otherwise required or permitted to do so by law.

Vaccination information may be disclosed to third parties only to the extent necessary for the purposes outlined in this notice, such as to government departments and their agents, and service providers or partners engaged by us to perform legitimate functions on our behalf. For example, the University will share your personal information with the Victorian Department of Health where necessary to manage COVID-19 contact tracing and case management involving University campuses or workplaces.

We will hold the personal information you provided us for as long as required for the purposes for which it was collected. After this period, it will be securely destroyed in compliance with the University’s retention and disposal authority.

Refer to the University’s Privacy Statements and Online Privacy Statement for general information about how the University processes and protects personal information.

Your rights

You may request access to, or correction of, your personal information we hold, or exercise your individual rights as applicable under relevant privacy laws, unless this would have an unreasonable impact on the privacy of others or would contravene the University’s other legislative obligations.

You have the right to withdraw your consent to the processing of your vaccine information, however, this will not affect the lawfulness of our processing of your information prior to you withdrawing your consent.


For enquiries relating to the collection and management of your personal information:

Students should contact Stop1 or call 13 MELB (13 6352) or, from outside Australia: +61 3 9035 5511.

Staff should contact HR Assist by phone: 8344 0888, Online request form or Online chat.

For further information about how the University manages personal information and how to make an enquiry, lodge a complaint, or contact the University’s Privacy and Data Protection Officer, please refer to our Privacy webpage, view the University's Privacy Policy or contact

Last updated: 27 October 2021