Overview of the Recruitment Process

Applying for a job

What is the application process?

This is a guide to show the stages in a typical application process.

Step 1

Review Position Description and Selection Criteria (speak to department contact to clarify any issues /queries where required).

Step 2

Prepare a cover letter and your written responses to the Selection Criteria.

Step 3

Complete an online application form and upload your selection criteria responses and resumé.

You will receive an acknowledgement email from our Recruitment Team

Step 4

Your application will be considered by a Selection Panel for shortlisting.

If you are not shortlisted, you will be notified via email that you have been unsuccessful

Step 5

If you have been shortlisted the recruiting department will confirm arrangements for an interview and/or selection activities.

Step 6

Attend interview and/or other selection activities.

If you are unsuccessful you will be advised by the recruitment team.

Step 7

If you are the preferred candidate you will be contacted and a letter of offer will be sent to you.

Application closing dates

The closing date for a vacancy is specified in the advertisement. You need to lodge your application online by the date specified. Selection panels are not obliged to accept late applications.

Original Documents

Where a position states that certain qualifications are required, you must include full details in your application. If shortlisted for interview, you will be required to bring either certified copies or the original qualifications (together with transcripts where applicable).

Interviews : What to expect

If you are short-listed, you will be invited to attend a panel interview. A panel will generally be comprised of three people of mixed gender and the interview will take between 45 minutes and an hour. If you require any special arrangements for your interview, please state these in your application, or discuss them with the Department contact. For example: mobility assistance or interpretation, including signing.

General information

Eligibility to Apply


Overseas applicants for senior appointments or research positions may be employer-sponsored for appropriate working visas. For further information on Australian citizenship or working visas, please visit: http://www.immi.gov.au.

For all other positions, you will be asked to produce verification of your citizenship, immigration status and consequent entitlement to work legally in Australia.

Internal Only Positions

Some positions may be marked “Internal Applicants Only”. To apply for internal positions, you must be a current Continuing, Fixed-term or casual staff member at the University of Melbourne at the time of the advertisement.

Pre-employment security check

Where required by law or relevant to a particular position, the University of Melbourne may conduct some or all of the following pre-employment screening checks:

  • Working with children check
  • Criminal History
  • Bankruptcy
  • Directorship search
  • Company checks

A criminal records check may be required for some positions.

Equity Matters

All appointments and promotions will be by merit. The University is committed to Equal Employment Opportunity (EEO) strategies that aim to ensure fair outcomes in all areas of employment.