Pride in Action Network committee roles (2025 – 2026)

1. Co-chairs (staff and student)

   The co-chairs (staff and student) will lead the Pride in Action Network (PiAN) committee in meeting their responsibilities as detailed in the Terms of Reference.

   The co-chairs work together to:

   • Oversee all committee operations in line with the Terms of Reference, including monitoring and reporting
   • Provide guidance and leadership to the planning and delivery of Network initiatives
   • Support other members to understand and meet their committee responsibilities
   • Act as a ‘first-port-of-call’ for UoM stakeholders engaging with the committee
   • Represent the Network and committee at key meetings and events, as required
   • Lead any collaboration with staff and student stakeholders (e.g. UMSU, GSA, other networks) on shared initiatives, as required.
   • Ensure monthly meetings are successful by:
     • Establishing a standardised meeting structure
     • Approving meeting agendas and circulating papers in advance of all meetings
     • Co-chairing meetings to facilitate discussion, note decisions, agree future actions, and keep to time
     • Approving meeting minutes/notes for circulation after each meeting
2. Secretary

   The Secretary will be responsible for administrative tasks that support the effectiveness of the committee and Network initiatives.

   Responsibilities include:

   • Maintain accurate record keeping for member registration and databases
   • Monitor and triage the PiAN shared inbox, as needed, to other committee members
   • Monitor and track deadlines for reporting, activities and events
   • Provide administrative assistance to support Network events and initiatives (e.g., room bookings, registrations, feedback, etc)
   • Support administration of monthly meetings by:
     • Drafting the proposed agenda for approval by the co-chairs (including call for items)
     • Circulating papers and briefing materials in advance of each meeting
     • Circulating minutes and action sheets following each meeting
   • Facilitate the smooth running of monthly meetings by:
     • Setting monthly meeting times and sending invitations for each calendar year
     • Managing room bookings etc.
     • Managing Zoom or Teams functionality to allow for online or hybrid meetings, including sharing slides
     • Taking minutes/notes and keeping record of key decisions and action
3. Treasurer

   The Treasurer will be responsible for all tasks related to the committee’s financial management

   Responsibilities include:

   • Oversee the committee’s budget, and recordkeeping and tracking to acquit the PiAN budget
   • Financial planning and budgeting for PiAN operations and initiatives
   • Manage expenditure in-line with UoM processes (e.g., processing invoices, bookkeeping etc.)
   • Provide regular financial reports to the PiAN committee (monthly) and to UoM contacts (as required).
4. Marketing and Communications Leads (x2)

   The Marketing and Communication Leads will be responsible for communications tasks related to member engagement, events and promotion.

   Responsibilities include:

   • Develop communications campaign to promote and build PiAN membership
   • Develop and deliver communications for PiAN events/initiatives, including promotion, event information and publicity
   • Maintain up-to-date information on PiAN webpages, and propose new content to upload
   • Publish monthly newsletters by:
     • Developing a schedule of work to ensure timely preparation, approval, publication and circulation
     • Establishing content guidelines, format and design /style guides to be replicated for each edition
     • Proposing newsletter ideas to the PiAN committee and co-chairs
     • Drafting content as needed, and/or supporting committee members to do so, as appropriate
     • Monitoring and reporting to the committee on levels of member engagement
5. Staff Representatives

   The Staff Representatives represent the interests of staff PiAN members to the committee.

   Responsibilities include:

   • Identify and act on opportunities to promote PiAN membership to staff
   • Regular engagement with staff members to understand their priorities, preferences and feedback and report this to the committee
   • Propose ideas for community-building initiatives, and work with the committee to deliver them
   • Work with the committee co-chairs to raise awareness of staff member priorities and issues with UoM stakeholders
   • Work with the co-chair (staff) to engage with other UoM employee networks on collaboration opportunities
6. Student Representatives

The Student Representatives represent the interests of student PiAN members to the committee.

Responsibilities include:

• Identify opportunities to promote PiAN membership to student audiences
• Regular engagement with student members to understand their priorities, preferences and feedback, and report these to the committee
• Propose ideas for community-building initiatives, and work with the committee to deliver them
• Work with committee co-chairs to raise awareness of student member priorities and issues with UoM stakeholders
• Work with the co-chair (student) to engage with other UoM student LGBTIQA+ or Queer groups on collaboration opportunities (e.g., UMSU, UMSU international, GSA)