Details of the work rights required by the University

All employees are required to provide certified copies of documents showing Australian work rights. These can be any of the following:

Citizens of Australia or New Zealand

A certified copy of either

  • A valid Australian or New Zealand passport
  • An Australian citizenship certificate and an Australian driver's licence or Government issued photo ID*
  • An Australian birth certificate and an Australian driver's licence or Government issued photo ID*
  • A certificate of evidence of Australian citizenship and an Australian driver's licence or Government issued photo ID*
  • A screenshot of the AEC electoral enrolment check and an Australian driver's licence or Government issued photo ID*

Citizens of other countries

  • Certified copy of current passport
  • Visa grant notification (does not have to be certified)

Important note: the University will verify your submitted visa grant notice via VEVO.

*Please note that we only accept Category A government issued photo ID - this means that they need to include your full name and date of birth. This includes but are not limited to the following:

  • Passport
  • Australian driver's license or learner permit card
  • Australian police force officer photo identity card
  • Proof of Age card (not Category A but is accepted as a secondary document for identification purposes only)

Full list of what Category A documents are can be accessed here.

How do I satisfy this requirement?

Please scan a certified photocopy of these documents and send by email to hr-assist@unimelb.edu.au or, if you have already received your University of Melbourne IT staff login, upload this via our online form at http://go.unimelb.edu.au/4e2r.

Note: You may also wish to bring your hard copy documents – passport, birth certificate, driver license, citizenship certificate, etc. - to the front counter of 11 Barry Street (level 1) where one of the Service Centre staff will be able to scan, sight and submit the document to HR Assist.

What is a certified copy of a document?

For the purposes of work rights applications at the University of Melbourne a certified copy is a photocopy of an original document that is verified as sighted (along with the original) by

  1. a member of staff of the University including your supervisor or
  2. any of the following professionals: http://ask.unimelb.edu.au/app/answers/detail/a_id/1094

How to certify:

  1. Take the original and a copy to an authorised person.
  2. The person will write on every page of the copy: “I have sighted the original document and certify this to be a true copy of the original.”
  3. The person will sign each statement and write their profession. For example, 'Pharmacist'.

Why are we asking for this?

Under Section 245 AB of the Migration Act 1958, the University of Melbourne has a legal obligation to ensure all employees have the right to work in Australia.