Invoices with Purchase Orders

To ensure that the University can efficiently and accurately provide timely payments to our vendors, and meet relevant legislative requirements, a standard automated procedure is in place for processing all invoices. Invoices that quote a valid Purchase Order number should be submitted via email to finance-invoices@unimelb.edu.au.”

Manual Invoice Submission (Invoices without Purchase Orders)

If a Purchase Order Number has not been provided, contact your University representative prior to submitting the goods or services invoice.

Payment Terms

The University’s standard payment terms are 30 days from the end of the month in which the invoice was received by the University.

Payment due date will be calculated from the date of receipt of a valid invoice accepted by the University.

For queries regarding Standard Payment Terms please contact us.

The University has automated invoicing in place and prefers all invoices to be submitted electronically or via email. Listed below are the minimum details that an invoice must carry to ensure faster processing and avoid rejections:

  • Purchase Order number
  • Supplier’s full name & address
  • University reference person and contact details
  • Invoice number
  • Date of invoice issue
  • Description of quantity & type of goods supplied or type & extent of services rendered
  • GST rate applied and GST amount
  • ABN

For queries regarding Invoicing Requirements please contact us.